Frequently Asked Questions

Program Application Process

Program Eligibility

The following table provides guidance to prospective applicants on which research program they are eligible to apply for, by career stage.

Research Program Early Career Investigators Mid-Career Investigators Senior Investigators
ABSM Junior Faculty Grant
Bridge to Success Grant for Early Career Investigators
Bridge to Success Grant for Mid-Career/Senior Investigators
COVID-19 Relief Funding for AASM Foundation Grant Recipients1
Diversity Supplement Grant1
Focused Projects Grant for Junior Investigators
Physician Scientist Training Grant
Strategic Research Grant

1Must also be a current AASM Foundation grant recipient.

The only research grants that require applicants to have a mentor are the ABSM Junior Faculty Grant, Bridge to Success Grant for Early Career Investigators, Bridge to Success Grant for Mid-Career/Senior Investigators, Focused Projects Grant for Junior Investigators and Physician Scientist Training Grant.

Applicants of the Diversity Supplement Grant are required to serve as a mentor.

International institutions are eligible to apply for research grants, however, payment of grant funds must be accepted by the institution in US dollars.

Individuals may apply for multiple AASM Foundation grants however, the same proposal (i.e. projects with budgetary and scientific overlap) may not be submitted for multiple requests for applications in a given cycle.

For most research grants, individuals who are the Principal Investigator on an open or previous AASM Foundation research grant at the time of the application deadline are eligible to apply if:

  • The open or previous grant is NOT a Bridge to Success Grant for Mid-Career/Senior Investigators or Strategic Research Grant – Category I (this only applies to ABSM Junior Faculty Grant, Bridge to Success Grant for Early Career Investigators, Bridge to Success Grant for Mid-Career/Senior Investigators, Focused Projects Grant for Junior Investigators and Physician Scientist Training Grant programs)
  • They can demonstrate that there is no budgetary or scientific overlap between their open grant and the new project they are applying for funding. If there is budgetary and/or scientific overlap between projects, the applicant must indicate their plan to close their open grant in the event their new application is selected for funding (e.g., relinquish the current grant or complete the current grant to start the new grant).

Applicants are encouraged to resubmit their unfunded AASM Foundation research grant application as a new application for another funding opportunity.

For the ABSM Junior Faculty Grant and Physician Scientist Training Grant, applicants are allowed to submit a single resubmission of an original and unfunded ABSM Junior Faculty Grant and Physician Scientist Training Grant application within 12 months of receipt of the original application notification. If resubmitting an original and unfunded application, the applicant must still meet all eligibility criteria. The resubmission must include a response to the reviewers of the original application; resubmissions that do not include this response will NOT be reviewed.

For the ABSM Junior Faculty Grant, Bridge to Success Grant for Early Career Investigators, Bridge to Success Grant for Mid-Career/Senior Investigators, Focused Projects Grant for Junior Investigators and Physician Scientist Training Grant, applicants are ineligible to apply if they have received independent research funding of more than $150,000. This excludes post-doctoral/fellowship level training grants primarily covering the applicant’s salary.

Individuals who have a financial conflict of interest or have the potential to incur significant financial benefit from the proposed work and beyond the work itself are not eligible to apply.

AASM Foundation research grants do not to support ongoing projects that are currently funded by another awarding body or supplement ongoing work (e.g., enrolling additional subjects into an ongoing trial).

From the date a grant RFA is issued, applicants have up to 6 weeks to submit a grant proposal. Due dates vary by research grant program. Please refer to the RFA for the due date.

Extensions cannot be given for submission of grant proposals.

We encourage applicants to be members of the American Academy of Sleep Medicine, however, it is not required.

You may contact the AASM Foundation national office at foundation@aasm.org with any questions about eligibility. We encourage potential applicants to contact us early in the application process with questions. Eligibility questions may need to be reviewed by a member of the AASM Foundation Executive Committee, so please allow for at least a 1 week response time for eligibility questions.

Completing and Submitting Program Applications

Applicants must submit their application online through the AASM Foundation Grant Request platform. To set up an account, please refer to the AASM Foundation Grant Request User Access Guide. Mailed/emailed applications are not accepted.

LOIs must be submitted and approved by the AASM Foundation for the Strategic Research Grant and Community Sleep Health Grant.

An authorized representative from a University’s Sponsored Projects, Grants or Awards Management Office or Awards Research Administration Office must sign the Applicant Sponsoring Organization Page. This excludes departmental officials, such as the Departmental Chair or Division Chief. The Applicant Sponsoring Organization Page can be found here.

The individual who will handle the contract negotiations for the institution.

Key personnel include mentors, co-investigators and others who contribute to the scientific development or execution of the project in a substantive, measurable way, whether or not they receive compensation.

Indirect costs include taxes, administrative costs, personnel, security, etc. These costs are not directly related to the salary, or supplies needed to conduct a study. The cap for indirect costs varies by grant and is stated in the RFA for which you are applying. The indirect and direct costs combined cannot exceed the total grant amount.

Non-wage compensation provided to employees in addition to salary. Examples include housing, reimbursement, insurance, etc.

The current budget forms can be found in the application for each grant program below.

All Research Grant Programs: Research & Related Budget Form

Community Sleep Health Grant: Budget and Budget Justification Form

Sleep Medicine Fellow Funding Grant: Budget and Budget Justification Form

You may contact the AASM Foundation national office at foundation@aasm.org with any questions about submitting applications.

Grant Notification and Contracting

Notifications will be sent to each applicant informing them of the grant decision. The specific date for each grant notification can be found in the RFA.

The start date of the project performance period is based on the date your grant contract is fully executed with your institution. Various factors can affect this start date, including obtaining IRB/IACUC approval of your project (if required) and the length of time it takes for the AASM Foundation and your institution to agree on the contract terms of your grant. Note that the AASM Foundation requires all new grants to have a contract executed within 9 months of notification of funding, otherwise, the AASM Foundation reserves the right to revoke grant funding.

Post-Award Process

Payment

The period of performance starts on the date the grant contract is fully executed with your institution and ends based on the length of the grant. It does not start from the date you are notified that your application has been selected for funding.

The first payment will be distributed to the grantee’s institution upon receipt of IRB or IACUC approval naming the study/principal investigator for which AASM Foundation funding has been granted, and a fully signed grant contract.

Grantees will receive up to three grant payments depending upon the length of the project and total amount awarded. The first payment is in the form of a cash advance upon receipt of a signed grant contract. The second and/or third payments are paid out upon receipt and approval of progress/final reports. Some grants, such as supplemental grants, provide 100% of the payment upfront.

The percentage depends on the total amount of the grant; typically, it is up to 10%.

The final payment will be distributed to the grantee’s institution upon receipt and approval of the final report from the principal investigator which must include a detailed accounting of all expenses.

Yes. Any funds not used by the principal investigator for the purpose of the project must be returned to the AASM Foundation. The AASM Foundation reserves the right to audit any institution that received grant funding. The sponsoring institution is required to retain all records and reports related to the grant contract for a period of three years from the date of the end of the contract term.

Extensions

A one-time, no-cost extension, which shall not exceed 12 months, may be requested if additional time beyond the established expiration date of the grant is required to assure adequate completion of the research project. Additional extensions will not be permitted.

The principal investigator is responsible for requesting an extension in writing to the AASM Foundation before the end of the performance period. The request, signed by the principal investigator and signing official, must include the following:

  • Scientific justification, including progress to date
  • Length of extension requested
  • Plan for use of funds during extension period
  • Accounting and explanation of the funding already received

A progress report is also required to be submitted with the written request.

Reporting Requirements

Foundation Acknowledgement

AASM Foundation funding can be acknowledged as follows: “This research/project/program was made possible by grant (enter #) from the American Academy of Sleep Medicine Foundation.”

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